Acroprint Time Q User's Guide

timeQplus User Guide Publication: 06-0414-000 Date of Publication: Sept. 12, 2013 Revision: C

timeQplus Administrator Functions - Navigation Bar 6 06-0414-000 Rev. C timeQplus Navigation Bar The timeQplus Navigation Bar allows an administrat

timeQplus Administrator Functions - Employees 7 06-0414-000 Rev. C Employees The Employees screen allows an administrator to enter and view all employ

timeQplus Administrator Functions - Employees 8 06-0414-000 Rev. C To Edit an Employee: • From the Employees screen – On the Employees screen, simply

timeQplus Administrator Functions - Employees 9 06-0414-000 Rev. C Employee Options The Employee Options feature allows an administrator to determine

timeQplus Administrator Functions - Employees 10 06-0414-000 Rev. C • Select the employee’s name in the Unassigned Employees list and click the right

timeQplus Administrator Functions - Messages 11 06-0414-000 Rev. C Messages The Messages screen allows an administrator to display a company-wide or e

timeQplus Administrator Functions - Setup 12 06-0414-000 Rev. C Setup The Setup screen allows an administrator to adjust variables related to the cloc

timeQplus Administrator Functions - Setup 13 06-0414-000 Rev. C To Change the Pay Period Length: Be aware that pay periods are a critical part of tim

timeQplus Administrator Functions - Setup 14 06-0414-000 Rev. C To configure Time Card Approvals preferences: • Check the “Do not export unapproved

timeQplus Administrator Functions - Setup 15 06-0414-000 Rev. C • Description – a description of the work code; optional but can be very useful. • W

ii 06-0414-000 Rev. C Contacting Acroprint When contacting customer support, please have your product CD and registration information available. Mail

timeQplus Administrator Functions - Shifts 16 06-0414-000 Rev. C Shifts A shift can be defined as a set of rules enforcing company policy for a group

timeQplus Administrator Functions - Shifts 17 06-0414-000 Rev. C Example 1: Pay Interval Round time set to 10 minutes. • Punch at 10:14 will be tre

timeQplus Administrator Functions - Shifts 18 06-0414-000 Rev. C • If you have employees that begin work on Day1 but end work on Day2, and the hours

timeQplus Administrator Functions - Shifts 19 06-0414-000 Rev. C Shift Rules Check the Shift Rules Enabled box to modify Shift Start, Shift Stop, Roun

timeQplus Administrator Functions - Shifts 20 06-0414-000 Rev. C Shift Dock: The number of minutes an employee will lose from their daily total for pu

timeQplus Administrator Functions - Shifts 21 06-0414-000 Rev. C The following table describes each lunch setting in more detail. Lunch Start: The e

timeQplus Administrator Functions - Shifts 22 06-0414-000 Rev. C Auto Lunch After: The length of time an employee can be on the clock before the sys

timeQplus Administrator Functions - Shifts 23 06-0414-000 Rev. C Example 2: You pay employees at 1.5 times their pay rate (time and a half) if a given

timeQplus Administrator Functions - Shifts 24 06-0414-000 Rev. C Salaried Shift Settings The Salaried shift determines how salaried employees will be

timeQplus Administrator Functions – Punch Editing 25 06-0414-000 Rev. C Punch Editing Punch Editing allows administrators and supervisors to do the fo

iii 06-0414-000 Rev. C Table of Contents Welcome ...

timeQplus Administrator Functions – Punch Editing 26 06-0414-000 Rev. C Managing Transactions To insert a transaction: • On the Punch Editing screen,

timeQplus Administrator Functions – Punch Editing 27 06-0414-000 Rev. C To delete a transaction: • On the Punch Editing screen, select employee from t

timeQplus Administrator Functions – Punch Editing 28 06-0414-000 Rev. C • When subtracting time, enter a minus sign (-) before the number of hours an

timeQplus Administrator Functions – Reports 29 06-0414-000 Rev. C Reports The Reports screen allows reports to be generated for preview, print, or ex

timeQplus Administrator Functions – Reports 30 06-0414-000 Rev. C • Select the output (where you want the report to go). Choices include: o Print –

timeQplus Administrator Functions – Export 31 06-0414-000 Rev. C Export The timeQplus system is designed to work with most common payroll programs. Th

timeQplus Administrator Functions – Export 32 06-0414-000 Rev. C Unapproved Timecards The Unapproved Time Cards window is displayed when attempting t

timeQplus Administrator Functions – Export 33 06-0414-000 Rev. C Custom Export File Builder Click Here to Open an Existing Template Opens a saved E

timeQplus Administrator Functions – Export 34 06-0414-000 Rev. C Include in Total Lines Checksum Header Lines Employee Data Lines Trailer Lines Determ

timeQplus Administrator Functions – Export 35 06-0414-000 Rev. C User Defined Fields in Export Number of Custom Export Fields; valid values are 0 to 9

iv 06-0414-000 Rev. C ADP Version 7.0...

timeQplus Administrator Functions – Export 36 06-0414-000 Rev. C When any other selection except “Fixed Length” is selected from the ‘Field Separato

timeQplus Administrator Functions – Export 37 06-0414-000 Rev. C • Format – The format of each data element can be set as either Alphanumeric, Numeri

timeQplus Administrator Functions – Export 38 06-0414-000 Rev. C Note: QuickBooks may close all windows after this setting has been changed. 4. In th

timeQplus Administrator Functions – Export 39 06-0414-000 Rev. C When adding to QuickBooks employees who already exist in timeQplus, make sure each em

timeQplus Administrator Functions – Export 40 06-0414-000 Rev. C • Employees – Before you can import Time Card data to Peachtree Complete Accounting,

timeQplus Administrator Functions – Export 41 06-0414-000 Rev. C Sick Pay Item Code The Peachtree Pay Item Code associated with Sick Pay Other Pay

timeQplus Administrator Functions – Export 42 06-0414-000 Rev. C Pay Number The numeric ADP Pay Number Overtime Level 2 Pay Code The value to use in

timeQplus Administrator Functions – Export 43 06-0414-000 Rev. C Generic ASCII file Export The timeQplus software exports employee profile and time ca

timeQplus Administrator Functions – Export 44 06-0414-000 Rev. C N4 Numeric 4 decimals implied File Layout If an employee only has hours worked with

timeQplus Administrator Functions – Export 45 06-0414-000 Rev. C 7 28 1 AN Literal ‘1’ 8 29-30 2 N Earning number Ex ‘01’ for Regular 9 31-36

1 06-0414-000 Rev. C Welcome The timeQplus system allows a company's time & attendance to be managed from a single Windows-based PC. Key

timeQplus Administrator Functions – Export 46 06-0414-000 Rev. C Vacation Export as Deduction If checked, export Vacation as a deduction (otherwise a

timeQplus Administrator Functions – Export 47 06-0414-000 Rev. C Heartland Plus One Fixed Length File This page describes the file format Heartland P

timeQplus Administrator Functions - Supervisors 48 06-0414-000 Rev. C Supervisors As previously mentioned, timeQplus has two levels of system access:

timeQplus Administrator Functions – Supervisors 49 06-0414-000 Rev. C An Administrator/Supervisor may change his/her password at any time by logging i

timeQplus Administrator Functions – Supervisors 50 06-0414-000 Rev. C Supervisor Preferences The Supervisor Preferences feature allows you to modify y

timeQplus Administrator Functions – Time Clock 51 06-0414-000 Rev. C Time Clock The Time Clock screen allows an administrator to configure and manage

timeQplus Administrator Functions – Time Clock 52 06-0414-000 Rev. C Adding an Ethernet Connected Time Clock • Click the Time Clock button on the left

timeQplus Administrator Functions – Time Clock 53 06-0414-000 Rev. C • The "Test Connection" window will appear and indicate if the Time

timeQplus Administrator Functions – Time Clock 54 06-0414-000 Rev. C • On the last screen, although not required, performing a manual poll is high

timeQplus Administrator Functions – Time Clock 55 06-0414-000 Rev. C Adding a Serial Connected Time Clock Make sure the Time Clock is powered on and y

2 06-0414-000 Rev. C Getting Started This chapter provides information on how to get started with timeQplus. It contains the following sections: ¾

timeQplus Administrator Functions – Time Clock 56 06-0414-000 Rev. C • The Proxy Server field defaults to the tQp Server machine. Click the search b

timeQplus Administrator Functions – Time Clock 57 06-0414-000 Rev. C Adding a USB Flash Drive Time Clock This communication type is used when a Time C

timeQplus Administrator Functions – Time Clock 58 06-0414-000 Rev. C • When you have assigned [or removed] all the desired employees on that Time Clo

timeQplus Administrator Functions – Time Clock 59 06-0414-000 Rev. C Note: For a facial recognition Time Clock, skip to step 6. 4. Select ‘PenDrive M

timeQplus Administrator Functions – Time Clock 60 06-0414-000 Rev. C • To view transaction data before importing, highlight a data file and click ‘V

timeQplus Administrator Functions – Time Clock 61 06-0414-000 Rev. C • Click Ok when done or Cancel to exit. To manually poll or update a single conne

timeQplus Administrator Functions – Time Clock 62 06-0414-000 Rev. C This Time Clock is now moved from the Ethernet or Comm Port connections tab to t

timeQplus Administrator Functions – Time Clock 63 06-0414-000 Rev. C Copying Multiple Finger Templates from One Time Clock to Another timeQplus is cap

timeQplus Administrator Functions – Hand Punch 64 06-0414-000 Rev. C Hand Punch A new install key is required to be able to see the Hand Punch button

timeQplus Administrator Functions – System Utilities 65 06-0414-000 Rev. C System Utilities Date Tools The Data Tools tab of the System Utilities scr

Getting Started 3 06-0414-000 Rev. C Before Getting Started Before using timeQplus for the first time, you may find it helpful to have your company’s

timeQplus Administrator Functions – System Utilities 66 06-0414-000 Rev. C profiles and punch data unless the Administrator performing this operation

timeQplus Administrator Functions – System Utilities 67 06-0414-000 Rev. C timeQplus Settings The timeQplus Settings tab of the System Utilities scre

68 06-0414-000 Rev. C timeQplus Supervisor Functions This chapter provides detailed information on timeQplus functions specific to the supervisor ro

timeQplus Supervisor Functions 69 06-0414-000 Rev. C timeQplus Navigation Bar The timeQplus Navigation Bar for supervisors allows them to view/edit em

timeQplus Supervisor Functions 70 06-0414-000 Rev. C Employees On the Employees screen, supervisors can view/edit employee information or assign Work

timeQplus Supervisor Functions 71 06-0414-000 Rev. C Work Codes To edit an employee’s list of work codes: • On the Employees screen, click the row con

timeQplus Supervisor Functions 72 06-0414-000 Rev. C • To remove a work code(s) from this employee’s assigned list, click a single work code or, to s

timeQplus Supervisor Functions 73 06-0414-000 Rev. C • On the Default Work Code screen, select the work code that should be the employee’s default. C

timeQplus Supervisor Functions 74 06-0414-000 Rev. C • If there are no errors, the “Save Changes on Time Clocks” screen is displayed. The work code c

timeQplus Supervisor Functions 75 06-0414-000 Rev. C Punch Editing On the Punch Editing screen, supervisors have access to all of the same functionali

Getting Started 4 06-0414-000 Rev. C timeQplus Setup Wizard The first time you launch timeQplus, the system will open the timeQplus Setup Wizard. This

timeQplus Supervisor Functions 76 06-0414-000 Rev. C Time Clock The Time Clock screen allows supervisors to send employee changes to all time clocks.

77 06-0414-000 Rev. C Virtual Clock This chapter describes the Virtual Clock functions. It contains the following sections: ¾ Login to Virtual Cloc

timeQplus User Guide – Virtual Clock 78 06-0414-000 Rev. C Login to Virtual Clock Click the Virtual Clock icon on your Desktop: Enter employee User

timeQplus User Guide – Virtual Clock 79 06-0414-000 Rev. C Submit Employee Time Slip This feature is for use by salaried employees for whom overtime p

timeQplus User Guide – Virtual Clock 80 06-0414-000 Rev. C • When you have finished entering hours and are ready to submit your TimeSlip(s), click th

81 06-0414-000 Rev. C Glossary The timeQplus system is a Windows-based PC application designed to offer simple yet effective employee time and attend

Glossary 82 06-0414-000 Rev. C Edit Time Totals The Edit Time Totals feature allows an employee's total time accumulations to be adjusted without

Glossary 83 06-0414-000 Rev. C Hours Summary Report The Hours Summary report lists hours worked by regular and overtime hours for a specified pay peri

Glossary 84 06-0414-000 Rev. C Raw Transactions Report The Raw Transactions report lists each transaction in the selected pay period. It allows you to

Glossary 85 06-0414-000 Rev. C The default value for Weekly Overtime Threshold Level 1 is 40 hours. The default value for Weekly Overtime Threshold Le

5 06-0414-000 Rev. C timeQplus Administrator Functions timeQplus has two level of system access: 1. Administrator – has total access to all system