Acroprint Time Q User's Guide download pdf (Page 43)

timeQplus Administrator Functions – Export

06-0414-000 Rev. C

When adding to QuickBooks employees who already exist in timeQplus, make sure each employee name

entered in QuickBooks exactly matches the Export ID of each employee in timeQplus.

Exporting timeQplus data to QuickBooks®

1. On the Export screen, select the Output Format: QuickBooks Integration.

2. Click the Export button

Note

: If you have never chosen a QuickBooks® company file (*.QBW) or mapped your pay codes and

work codes (if applicable), you will need to do so before you can run the integration.

Data Export Setup Screen

Step 1 – Select Company File

Click Select to select the QuickBooks® company file (*.QBW) you created for your company.

Step 2 – Setup Pay Codes

Map the timeQplus Pay Code to the corresponding Wage Pay Item in QuickBooks®.

If this is the first time you are running the integration, please have QuickBooks® running and your

company file opened. You will not be required to have QuickBooks® running in the future.

Step 3 – Include Work Codes

If work codes are to be included in the export, check the ‘Include Work Codes’ box.

Note

: In order for work codes to be properly exported to QuickBooks®, they will need to be defined

in QuickBooks® as customers (timeQplus does not currently support the export of work codes when

defined as jobs in QuickBooks®). The work code name in timeQplus must exactly match the

customer name as defined in QuickBooks®.

Step 4 – Click OK to run the integration

If this is the first time you are running the integration, QuickBooks® will prompt you that an

application without a certificate is attempting to access your company file.

Click Yes, Always to allow timeQplus to integrate with QuickBooks®

Add Missing Employees to QuickBooks

If you are attempting to export timecard data for an employee who is not found in QuickBooks® you will

be prompted by timeQplus to add the missing employee to QuickBooks.

Missing Payroll Items

If you are attempting to export timeQplus Pay Codes that do not exactly match one of the QuickBooks®

Payroll Items, you will be prompted by timeQplus and the integration will be canceled.

Note

: The spelling of the Pay Codes and corresponding Payroll Items must be identical.

Missing Work Codes

If you are attempting to export timeQplus Work Codes that do not exactly match one of the

QuickBooks® Customer names, an error will occur and the integration will be canceled. If the ‘Include

Work Codes’ box is checked, each work code in timeQplus must be defined as a customer in

QuickBooks® before the export can continue.

Note

: The spelling of the Work Code names and the corresponding Customer names must be identical.

Peachtree Complete Accounting

Before exporting employee time card data to Peachtree Complete Accounting, you must first configure

the following:

• Inventory Items – You must set up inventory item(s) that are associated with REG, OT1, OT2,

VAC,HOL, SIC and OTH hourly wages. Normally, this is one item but may be defined individually for

each level. Please see Peachtree Accounting help for instructions on setting up Employee Time slip

Items.

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Acroprint Time Q User's Guide Page 43

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