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timeQplus Administrator Functions – Punch Editing

06-0414-000 Rev. C

Managing Transactions

To insert a transaction:

• On the Punch Editing screen, select employee from the ‘Select an Employee’ drop-down list.

• Select the appropriate pay period from the ‘Choose a Pay Period’ drop-down list. Be certain to

confirm transaction being inserted occurs within the date range of the pay period.

Note

: Transactions added to the Future pay period will appear in the Future Transactions

Report

until such time as the Pay Period in which the transaction occurs becomes the Current

pay period.

• Enter the Date of the transaction you are inserting in the field in the Insert section of the

Transaction area at the bottom left of the screen. You may simply type the desired date in the

field, or click the arrow at the right of the field to open a calendar to select the correct date.

• Select the type of transaction to insert from the ‘Type’ drop-down menu: PUNCH, HOL (Holiday),

VAC (Vacation), SIC (Sick leave), REG (Regular time), FMLA (Family Medical Leave Act) or OTH

(Other). The transaction type is displayed in the IN/OUT column.

Note

: The REG transaction is useful to add hours when an employee forgot or otherwise unable

to clock both in and out. The effect of adding hours via the REG transaction is essentially the

same as adding two individual PUNCH transactions for a missed In punch and a missed Out

punch.

• Enter the correct Time for the transaction you are inserting. If you are inserting a PUNCH, enter

the time when the punch should have taken place. For other inserted transactions (HOL, VAC,

SIC, REG, OTH or FMLA), enter the number of Hours to apply to this transaction. You may

simply type the correct value in the field; or, for Time, use the up or down arrows at the right of

the field to adjust the time.

• If applicable, select a Work Code from the drop down list.

• Click the Insert button or press the <ALT> then the "I" key on your computer keyboard.

o When inserting a PUNCH transaction, you will be prompted to enter a comment, maybe

why the transaction was added, for example. Enter text in the blank box and click the

Save button.

o Click the No Comment button to skip entering a comment and save the transaction. To

permanently disable the Comments dialog box, check the Don’t display this dialog again.

o To enable the Comments dialog box after permanently disabling it, click File >

Supervisor Preferences… on the top menu bar, check the Show Punch Comment

Dialog box, and then click Save.

o You can view comments by selecting an inserted PUNCH transaction and clicking the

Details button.

• The transaction will now appear on the Punch Editing Screen.

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