Acroprint Time Q User's Guide download pdf (Page 42)

timeQplus Administrator Functions – Export

06-0414-000 Rev. C

Note: QuickBooks may close all windows after this setting has been changed.

4. In the Preferences window, select Payroll & Employees from the scroll box on the left.

5. On the Company Preferences tab, click the Employee Defaults button.

6. If not already, check "Use time data to create paychecks”.

7. Click OK to close the Employee Defaults window, and then click OK again to close the

Preferences window.

Note

: In previous versions of QuickBooks Pro/Premier, some items listed on the left in the Preferences

window may be labeled differently. Please refer to your QuickBooks ® documentation for more

information on these settings.

If employees were added to QuickBooks prior to enabling time tracking, each employee must be set up to

use timesheets to track hours. This must be done one employee at a time.

To turn on time tracking for a single employee:

1. On the top menu bar, choose Employees > Employee Center.

2. Double-click the employee in question.

3. Choose Change Tabs > Payroll and Compensation Info. In QuickBooks 2013, click the

Payroll Info tab.

4. Under the Earnings box, check the Use time data to create paychecks box.

5. In Pay Frequency ensure the employee is set up for the correct frequency (i.e. If an

employee has a Pay Frequency set for Annual all time sheets from the ending pay

period date to the prior year will be pulled into the paycheck), be sure Pay Period and

Payroll Schedule are correct.

6. Click OK.

Create Hourly Wage Pay Items in QuickBooks®

QuickBooks must be setup with a unique Hourly Wage Pay Item for each of the following timeQplus time

types: Regular, Overtime 1, Overtime 2, Vacation, Holiday, Sick, and Other. Please refer to your

QuickBooks® documentation for information on how to create and modify Hourly Wage Pay Items.

In timeQplus, the default values for each Hourly Wage Pay Item are:

• Regular Pay • Holiday Pay

• Overtime Pay • Sick Pay

• Premium Overtime Pay • Other Pay

• Vacation Pay

Please make note of the exact name for each Hourly Wage Pay Item from QuickBooks. This information

will need to be entered in timeQplus prior to exporting employee time card data.

Add Employees

If you attempt to export an employee’s timecard to QuickBooks®, and the employee does not exist in the

application, you will be prompted to add the employee(s) at the time of the export.

Add Work Codes

If Work Codes should be included when exporting to QuickBooks®, they will need to be defined as

customers. The spelling of the customer name in QuickBooks® must exactly match the spelling of the

work code name in timeQplus. Please refer to your QuickBooks® documentation for information on how

to create and modify your customer list.

Setting up timeQplus to Communicate with QuickBooks®

For the QuickBooks® Integration, each employee name must be a unique combination of characters.

Since timeQplus does NOT enforce uniqueness among employee names, it uses the Export ID assigned

to each employee to export time card data to QuickBooks.

When adding to timeQplus an employee who already exists in QuickBooks, enter the full employee name,

exactly as it appears in QuickBooks, in the Export ID field on the employee’s Employee Profile screen in

timeQplus.

1 2 ... 37 38 39 40 41 42 43 44 45 46 47 ... 88 89

Comments to this Manuals

No comments

Acroprint Time Q User's Guide Page 42

Comments to this Manuals

Related products and manuals for Software Acroprint Time Q